Laws Requiring Collection of NRIC Number by Organisations

This list provides a summary of common scenarios where private sector organisations may be required to collect an individual's NRIC or other national identification number under the law.

The list, including the links, below are updated as at 23 September 2019. An organisation is reminded to ensure compliance with the prevailing laws.

Note: This list (including the links to the relevant legislation) is not exhaustive and its content are for general reference only. The contents of the list are not intended to be an authoritative statement of the law or a substitute for legal advice. The PDPC makes no express or implied warranties of accuracy or fitness for a particular purpose or use with respect to the contents of the list. The PDPC, the Info-communications Media Development Authority and their respective members, officers, and employees shall not be responsible for any inaccuracy, error or omission in this list or liable for any damage or loss of any kind as a result of any use of or reliance on this list. The PDPC reserves the right to modify, add to, derogate from or vary its position in respect of any legislation or regulations referred to in the list at any time in the PDPC's sole and absolute discretion without prior notice.

 

 

Animals and Birds Act

Conditions of Licensing for Veterinary Centres

A licensed veterinary centre shall keep proper medical records, including client and patient particulars (including, but not limited to NRIC information), case history, examination findings, diagnosis and treatment.

Access the full license conditions here.

Casino Control Act

Casino Control Act (Cap. 33A)

To combat money laundering and terrorism financing, a casino operator must carry out customer due diligence measures (to know its customers) and maintain records thereof. In order to discharge its regulatory obligations, the casino operator may need to collect and retain NRIC-related information.

A casino operator also needs to identify, verify the identity of and/or record the identity of individuals in the following situations:

  • collection of entry levy from Singapore Citizens and Permanent Residents who wish to enter the casino;
  • prevention of excluded persons from entering the casino.

In these situations, the casino operator may need to collect and retain NRIC-related information in order to discharge its regulatory obligations.

Access the full Act here.

Early Childhood Development Centres Act

Early Childhood Development Centres Regulations (R 34 and 38)

A licensed childhood development centre must keep and maintain up-to-date records of the particulars of every child enrolled in that centre and their parents or guardians, including the child's birth certificate number or Singapore citizenship certificate number (whichever is applicable), and the parent or guardian's identity card number. This must be kept for a period of 3 years from the date of the child's withdrawal from the centre.

Access the full Regulations here.

Electricity Act

Electricity (Contestable Consumers) Regulations 2018

A market support services licensee (MSSL) must collect and use an individual's unique identity information, such as the NRIC number, to open or close an account for the supply of electricity, connect the individual's premises to the transmission system, or verify the individual's identity in relation to the individual's report about any tampering or suspected tampering of any meter.

Access the full Regulations here.

View the list of MSSLs here.

Employment Act

Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 (S 148/2016)

An employer must maintain employment records of employees covered by the Employment Act, which includes their NRIC number or foreign identification number.

Access the full Regulations here.

Environmental Public Health Act

Environmental Public Health (Cemeteries) Regulations (Cap. 95, R 9)

A register of burials shall be kept in safe custody in every cemetery, in which the NRIC, passport or birth certificate number of the deceased person is recorded, among other information. The NRIC or passport number of the person who applied for burial under regulation 4 also has to be recorded in the register of burials. 

Access the full Regulations here.

 

Environmental Public Health (Crematoria) Regulations (Cap. 95, R 6)

A licensed crematorium must keep a register that records, among other information, the NRIC number of the deceased person and the person who applied for the cremation under regulation 8.

Access the full Regulations here.

 

Environmental Public Health (Funeral Parlours) Regulations (Cap. 95, R 5)

A licensed funeral parlour must keep a register that records, among other information, the NRIC number of the next-of-kin.

Access the full Regulations here.

Gas Act

Gas (Supply) Regulations

A gas retailer or an agent of the gas retailer must collect and use an individual's unique identity information, such as the NRIC number, to open or close an account for the supply of gas, or to connect the individual's premises to the gas pipeline network.

Access the full Regulations here.

 

Gas (Metering) Regulations

A gas transporter or retailer must collect and use an individual's unique identity information to verify the individual's identity in relation to the individual's report about any tampering or suspected tampering of any meter.

Access the full Regulations here.

Health Products Act

Health Products (Medical Devices) Regulations 2010 (S 436/2010)

Qualified practitioners must maintain a record of implantable medical devices, including the NRIC number of the individual in which the device was implanted.

Access the full Regulations here.

 

Health Products (Oral Dental Gums) Regulations 2016 (S 539/2016)

Retailers that sell oral dental gum must keep at the premises where the gum is supplied a record of the transaction and the identifiable information of the individual to whom the gum is supplied, including the NRIC number.

Access the full Regulations here.

 

Health Products (Therapeutic Products) Regulations 2016 (S 329/2016)

Retailers selling any therapeutic product either prescribed by a qualified practitioner or pharmacy-only medicine must keep records of such supply, including the NRIC or other identification document number of the person to whom the product is supplied.

Access the full Regulations here.

Homes for the Aged Act

Homes for the Aged Regulations (Cap. 126A)

A licensed home for the aged must maintain an admissions register of the residents' particulars, including the NRIC number.

Access the full Regulations here.

Hotels Act

Hotels Licensing Regulations (Cap. 127, R1)

A hotel must require every guest seeking accommodation in the hotel to furnish his/her full name, nationality and the number in the NRIC, passport or other travel document or personal identification document belonging to the guest.

Access the full Regulations here.

Income Tax Act

Income Tax Act (Cap. 134)

All individual donors are required to provide their Unique Identification Number (UIN), such as NRIC or FIN, to Institutions of Public Character (IPCs) if they wish to claim tax deductions on their donations to these institutions.

Access the full Regulations here. For more information, please refer to the Inland Revenue Authority of Singapore website here.

Infrastructure Protection Act

Infrastructure Protection Act 2017

Individuals may be required to provide their personal particulars, including the NRIC number, for verification when entering or within a protected area or protected place.

Access the full Act here.

Land Titles Act

Land Titles Rules (Cap. 157, R 1)

Instruments under which a person acquires an estate or interest in land must disclose, among other information, the person's NRIC number where the person is a Singapore citizen or Singapore permanent resident.

Access the full Rules here.

Massage Establishments Act

Massage Establishment Rules 2018 (S96/2018)

A licensee of a massage establishment must require a client to furnish his or her NRIC number or the particulars of his or her passport travel document before providing any massage services. The licensee must enter the client's information in a register and keep the register for at least a year.

Access the full Rules here.

Monetary Authority of Singapore (MAS) Notices

Notices on Prevention of Money-Laundering and Countering the Financing of Terrorism (Notices FAA-N06 / PSOA-N02 / SFA03AA-N01 / SFA04-N02 / SFA13-N01 / TCA-N03 / 314 / 626 / 824 / 1014 / 3001)

For the purposes of combating money laundering and the financing of terrorism, financial institutions are to exercise due diligence when dealing with customers, natural persons appointed to act on the customer's behalf, connected parties of the customer and beneficial owners of the customer. Financial institutions are required to verify the identity of such parties by obtaining, among other information, the NRIC, birth certificate or passport number of the party.

Access the various Notices here.

 

Notices on Property Loans (Notices 115 /128 / 632 / 645 / 825 / 831 / 1106 / 1115

In relation to determining (I) qualification for re-financing exceptions and (ii) if the borrower(s) is an occupant of a property, financial institutions are required to obtain, amongst other documents, a front and back copy of the NRIC of the borrower(s).

Access the Notices here (note: equivalent notices are replicated for merchant banks, finance companies and direct insurers). 

 

Notice 642 on Motor Vehicle Loans

Borrowers who are physically disabled or who are caregivers of the physically disabled can be exempted from the motor vehicle financing restrictions. Prior to granting the loan, financial institutions are accordingly required to obtain and submit to MAS the relevant documents, including the front and back copy of the NRIC of the physically disabled persona and his caregiver, where applicable, for MAS' confirmation that the borrower is eligible for the exclusion from the financing restrictions.

Access the Notice here (note: equivalent notices are replicated for merchant banks and finance companies).

Moneylenders Act

Moneylenders Act 2008 / Moneylenders Rules 2009 / Moneylenders (Prevention of Money Laundering and Financing of Terrorism) Rules 2009

A licensed moneylender must obtain the particulars (including personal identification number such as NRIC number) of every loan applicant before granting any loan. The moneylender is also required to submit these particulars to the designated credit bureau for the purpose of producing a credit report in relation to the loan applicant.

Access the full Act here and the Rules here.

Pawnbrokers Act

Pawnbrokers Rules 2015

A pawnbroker must obtain the identification information (including personal identification number such as NRIC number) of every pawner before taking any good in pawn. The pawnbroker is also required to issue a pawn ticket that contains the identification number of the pawner. On the redemption of a pledge, a pawnbroker would require the identification number of the person redeeming the pledge.

Access the full Rules here.

Payroll Tax Act

Payroll Tax Regulations (Cap. 223, R1)

An employer liable to pay tax must maintain details of its employees, including their NRIC number.

Access the full Regulations here.

Precious Stones and Precious Metals (Prevention of Money Laundering and Terrorism Financing) Act

Precious Stones and Precious Metals (Prevention of Money Laundering and Terrorism Financing) Regulations 2019 

For the purposes of combating money laundering and the financing of terrorism, regulated dealers of precious stones and precious metals are to exercise due diligence when dealing with customers, natural persons appointed to act on the customer's behalf and beneficial owners of the customer. Such regulated dealers are required to record and verify the identity of such parties by obtaining, among other information, the NRIC, passport number or other or identity issued by a government of the party.

Access the full Regulations here.

Private Education Act

Private Education Regulations 2009 (Act 21 of 2009)

Registered private education institutions are required to keep proper records of the NRIC or foreign identification number of their students, as well as the NRIC number or passport number of their teachers, managers, Academic Board members and Examination Board's members.

Access the full Regulations here.

Private Hospitals and Medical Clinics Act

Private Hospitals and Medical Clinics Regulations (Cap. 248, R1)

A private hospital, medical clinic or healthcare establishment must maintain accurate, complete and up-to-date medical records with patients' particulars, which includes NRIC numbers.

Access the full Regulations here.

Private Lotteries Act

Permit Conditions for Operating Fruit Machines 2018

A licensed fruit machine operator is required to verify the member's exclusion status with the National Council on Problem Gambling via the member's NRIC number. A person who is excluded will not be permitted to enter the fruit machine room.

Access the permit conditions here.

Private Security Industry Act

Private Security Industry Act (Cap. 250A)

A licensed private investigation agency must obtain identifiable information of the person engaging the agency's services, including a copy of the person's NRIC, passport or such other document establishing the person's identity.

Access the full Act here.

Registration of Deeds Act

Registration of Deeds Rules (Cap. 269, R 1)

Instruments under which a person acquires an estate or interest in land must disclose, among other information, the person's NRIC number where the person is a Singapore citizen or Singapore permanent resident.

Access the full Rules here.

Remote Gambling Act

Remote Gambling Act 2014 (No. 34 of 2014)

As part of processing an application for a player account, an operator exempted from providing remote gambling services under the Remote Gambling Act (exempt operator) is required to obtain the customer's particulars, including the NRIC number. The exempt operator will verify the customer's exclusion status with the National Council on Problem Gambling via the customer's NRIC number. A person who is excluded will not be permitted to open a player account with the exempt operator.

Access the full Act here.

Residential Property Act

Residential Property Act (Cap. 274)

Each instrument of transfer of land shall specify the NRIC number of the person acquiring an interest in land.

Access the full Act here.

Road Traffic Act

Road Traffic Act (Cap. 276)

A company, a partnership or an unincorporated body that owns a vehicle shall keep proper and accurate record of each occasion it permits any person to drive the motor vehicle. This record shall include, among other information, the NRIC or passport number of the person permitted to drive the motor vehicle.

Access the full Act here.

 

Road Traffic (Driving Instructors and Driving Schools) Rules (Cap. 276, R 16)

Licensed driving schools must maintain a record of every person receiving instruction from the driving school, including the person's NRIC number.

Access the full Rules here.

 

Road Traffic (Public Service Vehicles) Rules (Cap. 276, R 14)

Holders of a private car licence must keep a register in which information, including the NRIC number of the individual employed by the holder to drive the private hire car, is recorded.

Separately, a licensed school bus operator must keep, amongst other information, the NRIC numbers of the adults (other than school staff and the driver) conveyed on the vehicle.

Access the full Rules here.

 

 

Secondhand Goods Dealers Act

Secondhand Goods Dealers Rules (S551/2007)

A secondhand goods dealer is required to keep records of all sales and purchase transactions for at least 5 years from the end of the financial year that the transaction was performed. These records must include NRIC number, foreign identification number, passport number or business registration of the person purchasing or selling secondhand goods through the dealer.

Access the full Regulations here.

Skills Development Levy Act

Skills Development Levy Regulations (Cap. 306, RG 2)

An employer that is liable to pay levy must maintain details of its employees, including their NRIC number.

Access the full Regulations here.

Traditional Chinese Medicine Practitioners Act

Ethical Code and Ethical Guidelines for TCM Practitioners

A Traditional Chinese Medicine (TCM) practitioner shall keep proper records, including personal particulars such as the NRIC number, to enable proper care of his patients.

Access the full Guidelines here.

Telecommunications Act

Services-Based Operations (SBO) Licence and Facilities-Based Operations (FBO) Licence

In order to provide certain telecommunication services, telecommunications service providers are required under the SBO or FBO licence to maintain records that include the NRIC numbers, Foreign Identification Numbers or passport numbers of their subscribers. Examples of such telecommunication services are:

  1. public internet access services;
  2. mobile telecommunication services; and
  3. IP telephony services. 

Access the full SBO Licence Template here. The same licence conditions would apply to both SBO and FBO licencees providing the applicable services.

Trustees Act

Trustees (Transparency and Effective Control) Regulations 2017

Regulation 4 states that a trustee of a relevant trust must obtain and verify identifying information of relevant parties, including the NRIC number, birth certificate number, passport number or other similar unique identification number issued by a government authority.

Regulation 5 states that a trustee of a relevant trust must obtain and verify identifying information of each effective controller of a relevant party (if any), including the NRIC number, birth certificate number, passport number or other similar unique identification number issued by a government authority.

Access the full Regulations here.

Last updated on 23 September 2019